Before you void a check in Accounts Payable, review the following considerations:

• If you delete a manual check (see the instructions below) you can reuse the check number.
• You cannot delete a printed check. Refer to the link below if you want to reuse a check number from a printed check.
• You cannot void a check when any of the invoices paid by the check are in a closed General Ledger period. See the link below for more information on how to proceed if you receive the error message: "GL period closed. Entry not allowed. Invoice [Invoice number]."
• You cannot void a check that you cleared or reconciled in Cash Management. If you want to void a cleared or reconciled check, unreconcile the check in Cash Management, void the check, and then reconcile the voided check if necessary. See the appropriate link below for more information on how to change the reconciliation status of a Cash Management transaction. If you void a reconciled check, but do not issue and reconcile a replacement check with the same accounting date, cleared date, and amount, some Cash Management balances and report totals may be incorrect.

Void an Accounts Payable check as follows:

1. From the Tasks menu, select Void Checks.
2. In the Bank account box, select the appropriate bank account. Click [List], select the bank account with the check you want to void, and then click [OK].
3. In the Check box, type the check number you want to void. You can also click [List], select your check number, and then click [OK].
4. In the Accounting date section, select the appropriate option.
   • Use original dates: Choosing this option sends the reversing entry to the original accounting dates.
   • Use specific date: Choosing this option sends the reversing entry to the accounting date you enter.
5. If you want to keep the invoices paid by the check you are voiding, leave the Restore open invoices check box selected. If you want to delete the invoices paid by the check you are voiding, clear the Restore open invoices check box. For more information, right-click the Restore open invoices check box and select What's This?
6. Click [OK].
7. If you are voiding a manual check, or if you are voiding a printed check and the Restore open invoices check box is selected, then the Void Options window appears with the following options:
   • Include invoices for payment: Select this check box to automatically select all the invoices affected by the voided check for payment in your next check run.
   • Delete check: If you are voiding a manual check, select this check box to completely delete the check from Accounts Payable and Cash Management. This allows you to reuse the check number. This option is not available for printed checks. Refer to the link below if you want to reuse the check number of a printed check.
   Note: For more information, right-click one of the options and select What's This?
8. Click [OK].
9. Click [Finish], and then click [Start] to print the Void Checks journal to a file or printer.